6. Creating and managing a group (including a student group)

6.1 Managing and creating a group in TIM

To create a group, you need group creation rights, which you can obtain by sending a request to TIM development tim@jyu.fi.

• click on in the wheel and select Create a new group.
• In the form that appears, fill in
  • Name: name of the group, the name must not contain capital letters and must contain at least one number. For example (tiep111k23opet).
  • Folder: select the appropriate location for your group. For example, course ID / year (e.g. tiep111/2023k).

Usethe Add group members field to add new group members. Enter the information you want in the field and finally press Add.

Please note that you can only add a user after they have logged in to at least once.

The list allows you to search for group members either by name, username or email by entering the desired information in the column at the top of the table. Once you have found and selected the group of people you want, you can click:

• Create a report with a list of your selected students' data on the new tab

• Remove selected students from the group to remove selected students from the course

• User list a new form where you can display a list of names, usernames or email addresses of your choice

• Send an email to opens a new form where you can send an email to selected students.

6.1.1 Linking a student group created in TIM to the course homepage

Add a group to the course home page:

• Go to the document from which you want to make the course home page.
• Click on the wheel -> Set as a course/Setas a course.
• Add the course details to the form:
  • Course code: course code
  • Subject: subject (if you can't find your own, please contact tim@jyu.fi)
  • Expiration date: the date when the course will be removed from the main TIM page
  • Student group: the name of the group created in the previous step.

Once you have added a group to the course home page, you can find the course by clicking on Current Courses/Availablecourses.

Students can find a course and add it to their course list My courses

• by clicking on Current Courses
• on the TIM home page and entering either the course ID or name in the search box
• by clicking on Add to My courses.

6.1.2 Converting a group created in TIM into an open group

Students can independently join or leave open groups.

Allow independent joining or leaving:

• Click on the wheel and select Browse existing groups

• Find and open the student group you want to change to open

• In the document that opens, click on and select Edit settings

• In the settings editor that opens, add the following settings:

  groupSelfJoin:
    canJoin: true   # Saako ryhmään liittyä vapaasti?
    canLeave: false # Saako ryhmästä poistua vapaasti?
    course: false   # Onko kyseessä kurssiryhmä? Jos on true, TIM lisää kurssisivun käyttäjän kirjanmerkkeihin.

• Customize the join settings to your liking
  • canJoinIf true, anyone can join the group. Please note that joining a group does not automatically give you the right to see members of other groups.
  • canLeave: If true, any member can leave the group.

Add a button on the join page or course homepage that allows group members/students to join or leave the group:

• Go to the course homepage

• Add a new block and open the block editing editor

• Select the Plugins tab-> Others -> Group self-join

• Replace groupname with the name of the group

• Edit the other settings and texts to your liking

  • join: If true, a button allows you to join the group

  • leave: If true, you can also use the same button to leave the group. So you can either make separate join/leave buttons or keep everything in one button.

6.2 Bringing and managing a group of students from Sisu to TIM

Log in to Sisu and select the user role of teacher. In the top bar, select My Teaching -> select the desired course -> Implementation details.

Select Classification factors and click on EDIT.

In the LEARNING ENVIRONMENTS AND TOOLS field, click on + More.

Select TIM from the options and click SAVE to see the selected learning environments and tools used for teaching at .

You will receive an email informing you about the copying of the Sisu group to TIM. Follow the link in the email to the document with instructions on how to use the group in TIM.

The table at the end of the document shows the groups imported from Sisusta into TIM. Select the group "All students" from . In the TIM name column, you can change the name of your course to a more descriptive . Copy this TIM name to paste the course on the course homepage. Finally, click on Confirm groups at the bottom of the table to create the group in TIM.

The URL column will contain a link to a page where you can manage the group.

The list allows you to search for a student, either by name, username or email by typing in the blank columns in the top row of the table. Once you have found and selected the set of students you want, click:

• Create a report with a list of the students you have selected on the new tab

• Remove selected students from the group to remove selected students from the course

• User list a new form where you can display a list of people's names, usernames or emails of your choice

• Send an email to opens a new form where you can send an email to selected students.

Use the Add group members section under the table to add new group members to the table. Add the information you want in the field and finally click Add.

6.2.1 Tervetuloviestin asettaminen opiskelijaryhmälle

Voit asettaa ryhmälle viestin, joka lähetetään opiskelijalle heti, kun opiskelija liittyy tai lisätään ryhmään.

Viestin asettaminen tapahtuu opiskelijaryhmän hallintasivulta, joka on luotu luvussa 6.2.

Viestin muokkausta varten löydät tekstilaatikon kohdasta Muita asetuksia, aikaisemmin mainitun Lisää ryhmän jäseniä -toiminnon alapuolelta.

Määrittele sähköpostiviestin otsikoksi tuleva teksti avainsanalla Subject: kuten esimerkkikuvassa yllä. Kirjoita viestin leipäteksti sen alle.

Alla on yksinkertainen pohja tervetuloviestille:

Subject: Tervetuloa opintojaksolle [opintojakson nimi]

Hei!

Tervetuloa opiskelemaan opintojaksolle [opintojakson nimi].

Kurssi toteutetaan TIM-ympäristössä.

Tarkemmat ohjeet opiskeluun ja kurssimateriaalit löydät jakson TIM-sivuilta: 

[Kurssin TIM linkki]

Jos sinulla on ongelmia kirjautua sisään, ota yhteyttä TIM tukeen: tim@jyu.fi

Oppimisen iloa!

Tallenna viesti sitten tekstialueen alapuolelta löytyvällä Tallenna-painikkeella.

Huomaathan, että tällä hetkellä viesti lähetetään vain uusille ryhmän jäsenille, eli sellaisille käyttäjille, jotka lisättiin ryhmään viestin tallentamisen jälkeen.

6.2.2 Adding a student group imported from Sisu to the course homepage

Please note that course homepages are usually located at:

 https://tim.jyu.fi/view/kurssit/ORGANISAATIO/KURSSIKOODI/KAUSI/koti

for example:

 https://tim.jyu.fi/view/kurssit/historia/HISP001/2022k/kotisivu

Add a group to the course homepage:

• Go to the document from which you want to make the course home page.

• Click on -> Set as a course/Set as a course.

Please add the course details to the form:

• Course code: course code
• Subject: subject
• Expiration date: the date the course will close to students
• Student group: the TIM name of the group copied from the previous step
• Click Set.

• a link to the course home page is created on the group administration page.
• group can be found by selecting All documents -> groups from the main menu.

Once you have added a group to the course homepage

• students enrolled in a group in Sisu will automatically see the coursein Mycourses/Mycourses list on the TIM home page and
• as a teacher you can find the course by clicking on Current courses/Availablecourses.

6.2.3 Evaluation of a group of students imported from Sisu and export of coursework to Sisu

Create a folder where the course is

• a new document for group management
• select the Manage tab from the main menu
• copy the code below in full into the Edit the full document field
• finally click Save.

``` {settings="" id="4JnLiL380HUA"}
auto_number_headings: 0
form_mode: true
group: mallikurssinryhma1
lazy: false
macros: 
  courseSisuCode: jy-CUR-4668
  group: mallikurssinryhma1
  n: 11
urlmacros:
  group: mallikurssinryhma1

#- {visible="True" id="EFWgSPaG5Fwv"} Tämä on opiskelijan minimaalinen näkymä. Tietoja voit opettajan syöttää kun klikkaat yläpalkista Teacher.

7. Mallikurssi, vain arvosana

showname: 1

#- {defaultplugin="textfield" readonly="view" .fieldCell id="BAILqZlbs8KR"} {#grade stem: 'Arvos', cols: 3#}

#- {visible="False" id="RMSH1qcMgNVk"}
Klikkaa kahdesti solua johon haluat syöttää.

groups: 
 - 
fields:
 - grade
table: true
report: true
maxRows: 40em   # max height for the table before scrollbar 
realnames: true # Show full name in 2nd column, true or false
buttonText:     # Name your save table button here
autosave: true  # autosave, true or false
separator: ";"  # Define your report value separator here, ";" by default
cbColumn: true    # show checkboxes
nrColumn: true    # show numbers
filterRow: true   # show filters 
singleLine: true  #
reportButton: "Raportti"
emailUsersButtonText: "Lähetä sähköpostia valituille" # jos halutaan lähettää sähköpostia 
toolbarTemplates:
 - cell: '1'
 - cell: '2'
 - cell: '3'
 - cell: '4'
 - cell: '5'
 - cell: 'HYV'

#- {visible="False" .gray id="sOwgk5kGQM0v"}

buttonText: "Lähetä arvioinnit Sisuun"
destCourse: 
showInView: false
group: 

#- {id="UDcKWFRNxI4v"}
```

Edit the code:

• group: the TIM name of your course
• courseSisuCode: the sequence of numbers in the Sisu name of your course
• group: the TIM name of your course.

You can get the assessment done and sent to Sisu:

• by clicking on the main menu Teacher/Teacher
• by setting the grades in the table using the editor
• by clicking on Preview the assessments
• by setting the date when the grades will be exported to Sisu and
• by clicking on Send the selected ones to Sisu
• finally go to Sisu to confirm the grades.